TOWN OF ESOPUS LIBRARY

FRIENDS OF THE LIBRARY



Town of Esopus Library Friends Meeting
January 16, 2008
DRAFT - NOT ACCEPTED

Attendees: Betty Ince, Lois Ingellis, Marion Zimmer, Lin Fagan, Marie Kelekian, Cathy Johnson, Arlene Merker, Kelly Tomaseski, Catherine Quick, Susan Holland, and Jay Olivett.

The meeting was called to order by chairperson Lois Ingellis.
The November 7, 2007 minutes were accepted.

Marie Kelekian, treasurer, presented the treasurer's report which was accepted. A copy is attached to the permanent minutes.
Treasurer's Report for January 1, 2007 to December 31, 2007 showed income of $6,934.05, balance forwarded from 2006 of $9,944.66 for total income of $16,878.71.
Expenses totaled $12,836.94.
Balance on hand 12/31/2007 was $4,041.77.
Over $500 was made on the Christmas sale.
A motion was made and passed to set aside $500 for the Library to use to purchase 3 new tables and 2 carry racks for the tables. Lois and Kelly will find the best place to purchase these.
A motion was made and passed that $614.18 be given to the Library to buy a new laser bar scanner. The present scanner does not work correctly with the new computers. The old scanner is to be given to the Friends in hopes it will work with the older computer in the Friends book storage room.
Lois indicated that the Friends needed to think about gifts or some type of recognition for the Library staff and perhaps the Library volunteers during the Christmas season. An idea was to pay for the Community Awards dinner for the Library staff. This item will be taken up at a later meeting.
A motion was made and passed to give the Library $500 to spend on purchasing DVDs.
Lois indicated that the IRS would like the Friends to file its tax return by efile.

Kathy Johnson said membership in Friends is 132 at this time.
The price for Special Books in 2008 is to be $6.00 and we should try putting these Special Books on the regular Book Cellar shelves so they are more visible.

February is Library Lovers Month. The Friends is selling love bundles for $2.00. The bundles have 5 books (love stories or novels) and are wrapped in Valentine paper. There is a meeting on Wednesday, Jan. 23 at 5:30 to pull the items for the bundles and make the bundles. A table is also being set up with cookbooks for sale. All Friends are encouraged to at the Jan. 23 meeting and to donate Valentine paper and ribbon for the bundles' wrapping.
At present the idea is to sell Vintage Books during the Friday and Saturday of Memorial Day Weekend. Other ideas are desired.

The Library is closing on February 25, 2008 for inventory. Friends are needed that day to dust, straighten and read the book shelves. Books from the storage room that the Library cannot use are going to be given to the Friends that day and those then need to be organized and shelved in the Friends storage room.
A person is still needed to scan books for possible online book sales. This might be easier if the old laser scanner works on the Friends computer.
The Friends is looking to purchase reusable shopping bags similar to those sold at Hannaford and Stop and Shop for sale during the Fall Festival.
January 30th is the Mid Hudson Library Friends Support Group.

Respectfully submitted,
Betty Ince, Secretary


Town of Esopus Library Friends Meeting
November 7, 2007

Attendees: Betty Ince, Lois Ingellis, Marion Zimmer, Ruth Palmer, Lin Fagan, Marie Kelekian, Rose Mueller, Cathy Johnson, Arlene Merker, Kelly Tomaseski, Catherine Quick and Susan Holland.


The meeting was called to order by chairperson Lois Ingellis.
The September 19, 2007 minutes were accepted with the following correction: "Thank you notes are to be written to all new Friends' members and to those that contribute $25 or more."

Marie Kelekian, treasurer, presented the treasurer's report which was accepted. A copy is attached to the permanent minutes.
Treasurer's Report for January 1, 2007 to October 31, 2007 showed income of $5,796.90, balance forwarded from 2006 of $9,944.66 for total income of $15,741.56. Expenses totaled $10,240.84. Balance on hand 10/30/2007 was $5,500.72.

Lin Fagan reported 75 members had paid dues.
Lois thanked Lin for her work and also thanked everyone for their assistance with the fall book sale. The banner will be reused each year.

Marion Zimmer and Lois discussed the Book Cellar and the Storage Room. Books have been set aside to send to the Better World Books. Those books are the better hard cover books and library discards.
Old paperbacks are being discarded. Friends were asked to check with places they knew that might like to have paperbacks and take some of the discards to them if possible. Lin has an outlet for bird books.

There was a discussion of the December small book sale.
Better quality books are to be put out for sale as are games and puzzles the library has received. The Knitting Club is to have items for sale and bulbs are to be sold.
Basic pricing will be like the fall sale and a goal of $500 was set for the sale.
A flyer is to be designed and distributed.
Help sorting books for this sale and in general is still strongly needed.

There is also to be a February small book sale.
Here Love bundles will be sold and cook books and craft books perhaps.

Mary Williams is still doing on line book sales.
A liaison to the Library Board is needed. Lois is trying to do that now but needs a replacement come April.
Lois wrote a letter to Cumberland Farms asking for a $500 donation making them the sponsor of the booklet for the Fourteenth Annual Community Awards Dinner.
Gardening plots on the Library grounds are to be divided up amongst library groups. A motion was made and passed that the Friends take care of the Flag Pole plot.
Claudia Engle is to be contacted about doing a Paint Out in the spring on the Library grounds.

Kelly Tomaseski, Library Director presented the following list of item expenditures desired by the Library.
Program$750
Community Mailing$875
2 year subscription to the Wall Street Journal$395
Intern $480
Total$2500

A motion was made and passed to pay the above expenditures.
A motion was made and passed for the Friends to purchase two racks that hold ten tables and 2 tables for the cost of $255. Also material to hold the books upright on the storage and Book Cellar shelves is to be bought.
Library desk pages are needed Monday and Thursday afternoons and Tuesday and Friday mornings to help shelve books and accomplish other items needing assistance.
The chairperson presented the following slate of officers and asked for other nominations. There being none the slate was accepted unanimously. The slate for officers for 2007-2008 is as follows:
Chairperson Lois Ingellis
Secretary Betty Ince
Treasurer Marie Kelekian
Book SaleMary Williams and Ruth Palmer
Book CellarMarion Zimmer and Lin Fagan
Membership Kathy Johnson & Rose Mueller

Members are to be on the lookout for places to purchase book bags that can possibly be sold for $5 or less.
The next meeting is Wednesday, January 16 at 6:30. Plans for the February small book sale and other items are to be discussed.
The meeting was adjourned.
Respectfully submitted.
Betty Ince, Secretary
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Town of Esopus Library Friends Meeting July 18, 2007


Attendees: Betty Ince, Marie Kelekian, Lois Ingellis, Ruth Palmer, Joy Palmer, Lin Fagin, Marion Zimmer and Cathy and Earl Johnson.
The meeting was called to order by chairperson Lois Ingellis.
The May 16, 2007 minutes were accepted.

Marie Kelekian, treasurer, presented the Treasurer’s Report for January 1, 2007 through June 30, 2007. The total income on 6/30/07 was $11,356.56. The total disbursements were $8,437.50 and the balance on hand 6/30/07 was $2,919.06. There is a grant of $500 that was received from the All State Foundation for the Main Street Grant Program. It was noted that the Book Cellar was very prosperous in May and June. All of the money collected during the Memorial Day Sale went directly to the Library. The treasurer’s report was accepted. A copy of the treasurer’s report is filed with the minutes.

The Library Director has asked for the following items to be funded by the Friends.

I motion was made, seconded and passed that $1,250 should be taken from the Friend’s budget and given to the Library for the above items.
The Friends is not sponsoring an ad for the RSVP booklet.

The Esopus Fall Festival is September 29, 2007 and the friends are having their book sale. Lois Ingellis is going to research getting a banner about the book sale to be placed at the top of Canal Street.